For our wedding party — Gina & Jarrid

Good to know

Before you arrive

🗓️ The wedding weekend

Monday, March 8: crew briefing over a meal (see the day before). Tuesday, March 9: the wedding. Wednesday, March 10: an optional day trip to Taipei Zoo and the Maokong Gondola (details coming soon).

🏨 Hotels

Bride and bridesmaids: Grand View Resort Beitou (北投麗禧溫泉酒店), No. 30, Youya Rd., Beitou. All 4 of us share one room the night before.

Groom and groomsmen: Renaissance Taipei Shihlin Hotel (台北士林萬麗酒店), No. 8, Ln. 470, Sec. 5, Zhongshan N. Rd., Shilin, by Shilin MRT exit 2.

👗 What to wear

Dress code and colours coming soon.

🧳 What to bring

Bridesmaids: your own hair and makeup kit. Full packing list coming soon.

On the day

📞 Day-of contact: Auntie Corry. From 11:35 AM, message your team lead or her, not us. See the team.
☔ Rain plan: The day-of coordinator makes the call by 9:00 AM, after checking with the venue. If it rains, the ceremony moves indoors to the second floor by the windows.
🍱 Lunch: Delivered to the venue at 12:30 PM for everyone helping with setup. The bride and bridesmaids eat once the bride is dressed (TBC).
🎥 Video: We're making our own video. Someone in the wedding party films the day on a camcorder (who: Gina to assign), and the usher lead takes over during photos and the ceremony.

At the venue

🏛️ Venue: Garden91, No. 91, Sec. 2, Yangde Blvd., Shilin. About 10 minutes by car from the Renaissance, and 25 minutes from the Grand View.
📍 Where things are: Ceremony on the balcony under the trellis. Cocktail hour in the garden and on the boardwalk. Reception on the 3rd floor, party on the 1st floor. Older guests use the elevator. The walkway to the lower farm is roped off: please stay out (snakes).
🌼 Decor setup: Our florals and decor team sets up the giant flowers, the welcome table, the photo bingo spot on the boardwalk, and the place cards. Groomsmen and the family crew do the photo bingo cards, signs, guest book, and card box. See the wedding party setup.

The team

You
Your team lead
Auntie CorryFrom 11:35 AM
Day-of coordinatorHired, TBC

On the day, message the next person along, not us. LINE IDs coming soon. Not sure who to ask? See who to call.

Auntie Corry

At the venue from 11:50 AMSteps

Your contact on the day, for the wedding party and family. She isn't at either hotel
Every question from 11:35 AM goes to her or your team lead
Hands out the vendor payments at the end of the night

Bridesmaids

From the night beforeSteps

LeadAshley Nicolas
Caitlyn Yu
Victoria Cheng

Look after the bride the night before and the morning at the Grand View
Get ready with her from 9:50 AM
At the venue with her from 12:30 PM

Groomsmen

Setup until 1:40 PMSteps

LeadMalcom Brake
Jason Tong
Derian Tinline

The boxes: you have the list, and every box gets from the Renaissance to the venue
Setup: the rope, the TVs, and the photo bingo cards
Malcom keeps the rings

Parents

At the venue by 3:00 PMSteps

Bride's parents
Groom's parents

Get ready at your own home or hotel
Bride's parents: at the venue at 3:00 PM for your first look with the bride at 3:05 PM
The processional, then the parents' dances at the party

Family crew

Setup at the venueSteps

LeadGina to assign

Guest book, card box, and wedding newspapers on the welcome table
Reserved signs and TV signs
Who keeps the card box safe and takes it home: Gina to assign

Ushers

From 3:00 PMSteps

LeadGina to assign

Briefing with the day-of coordinator at 3:05 PM
Move guests to the balcony, the garden, the 3rd floor, and the 1st floor
The usher lead films, 3:00 – 4:30 PM

Camcorder

All daySteps

Gina to assign

Film the day for our own video
Hand over to the usher lead, 3:00 – 4:30 PM

Wedding party setup

A few decor jobs on the day, alongside our florals and decor team. The steps are in the day below.

At a glance

Setup window: 12:00 – 3:30 PM. The venue opens at 12:00 PM, and nobody can enter before then. Our florals and decor team is setting up at the same time.
Not on your list: Bouquets, trellis, petals, and table decor are handled by our florals and decor team. Signs and cards are on the DIY list.
Checkpoints: Entrance done by 1:30 PM. Everything out of sight by 3:10 PM. In place for guests by 3:25 PM.
Stay out of: The walkway to the lower farm (snakes), and the path to the boardwalk from 1:40 to 2:00 PM (first look).

Who does what

Decor is split between our florals and decor team and the wedding party. Your list is highlighted. Every item is in the decor checklist.

💐 Florals & Decor

Bride's bouquet, 3 bridesmaids' bouquets, boutonnieres, and corsages
Petals down the aisle, and ribbons or flowers on the aisle chairs
Wildflowers added to the trellis
Giant flowers at the entrance and in the garden
Paper lanterns and string lights in the garden
Welcome table
Photo bingo spot on the boardwalk: set up, and in before dark
Reception centerpiece flowers and tablescape
Place cards on each glass
Candles and extra lighting
Welcome sign, and printing the seating chart, menus, and table numbers the bride designs
Dance floor decor

Florals & Decor page →

👯 Wedding party

Your list

Photo bingo cards on the cocktail tables
Rope off the walkway to the lower farm
Guest book, card box, and wedding newspapers on the welcome table
Reserved seat signs at the ceremony (wedding party, parents, and grandfathers)
TV signs: welcome and drink menu

Boxes

Packed and labelled before March 8 (who packs them: Gina to assign). The groomsmen have the box list: they bring the boxes, load them into the groom's car, and check every one again when we unload at the venue. The emergency kit isn't a box: Ashley carries it.

Entrance: Wedding newspapers (one per guest, about 50), the wedding party edition for the photos, venue map, guest book and pens, card box, directional signs, rope and a sign for the lower-farm walkway.
Garden: Photo bingo cards (about 50, in English and Chinese), the prize, and the photo bingo spot on the boardwalk.
Ceremony: Reserved seat signs, tiger balm and bug spray basket, sunscreen, tissues, printed ceremony order for the officiant, MC, and DJ.
Reception: Flower name place cards sorted by table, a printed backup of the seating chart.
Bar: All the drinks we supply: mini Baileys bottles, gin, plum wine, Taiwan Beer, red wine, one bottle of Kinmen Kaoliang, guava juice, soda water, tonic water, oolong tea, soft drinks (including Sprite), water, and fresh limes and lemons. Delivered by Costco to the Renaissance on March 8. On the day it goes in a van that leaves with the groom's car at 11:35 AM (who books the van: Gina to assign). Hand it all to the caterer at 1:00 PM.
TV signs: USB drives with the welcome and drink menu signs, HDMI cables, extension leads.
Tool kit: Zip ties, fishing line, scissors, gaffer and double-sided tape, spare labels, trash bags, power banks.
Party: Sparklers or LED wands, a lighter, and a bucket for water, for the sparkler entrance.
Emergency kit: Carried by Ashley all day, not in the groom's car: sewing kit, safety pins, stain pen, painkillers, plasters, flat shoes, snacks, water, and a copy of the vows.

DIY

Everything guests read or play is in English and Chinese. The bride makes these before the trip; they travel in the boxes, and whoever is listed sets them out on the day.

Welcome

TV signs: On the venue's monitor at the entrance: welcome and order of events. On a USB drive; the family crew loads it.
Welcome table: The wedding newspapers (one per guest, about 50), a venue map, and small signs for the guest book and card box. The wedding party sets them out on our florals and decor team's table.
Wedding newspaper: Two editions. The guest edition is the itinerary and the newspaper in one: a keepsake for every guest (about 50), on the welcome table. Inside: the order of the day, our story, guest awards, a review of the day, a word search, in loving memory, our honeymoon, and a QR code for the wedding photos. The wedding party edition is an expanded version (what's extra: coming soon), a prop for the wedding party and family photos, with everyone reading a copy. The look: each one rolled up and tied with a cream ribbon, in a woven basket (inspo below).
Directional signs: Arrival signs along the walkway, the arrow signs on the boardwalk mirror, and a sign for the roped-off walkway to the lower farm (snakes).

Wedding newspaper inspo

Ceremony

Reserved seat signs: For the wedding party, parents, and grandfathers.
Ceremony order: Printed copies for the officiant, MC, and DJ.
Vows: A copy goes in the emergency kit.

Cocktail Hour

Photo bingo card: One per guest (about 50), on the cocktail tables and at the drinks cart. A 5 × 5 grid of photos to take on your phone, with a free space in the middle. The first guest to get 5 in a row (across, down, or diagonally) wins a prize. Where guests share their photos (shared album or hashtag): TBC. Draft below.
Prize: For the first guest to get 5 in a row. We prepare it ourselves (what it is: TBC), and it travels in the garden box.
Drinks menu: On the monitor by the drinks cart (TBC), and a printed copy at the party bar in the 1st-floor kitchen. Recipes on the Catering & Bar page.
Boardwalk spot sign: How the photo bingo spot on the boardwalk works. Game or photo spot: TBC.

Photo bingo card draft, printed with English and Chinese side by side. The 24 squares are shuffled on each card, so no two cards are the same; the free space stays in the middle.

Photo bingo: 拍照賓果
Take a photo for each square. Get 5 in a row (across, down, or diagonally) and show your photos to the MC to win a prize!: 每一格拍一張照片。最先連成一條線（橫、直、斜都可以），把照片給主持人看，就能贏得獎品！
Free space (middle square): 免費格（正中間）
A photo with someone you just met: 和剛認識的人合照
The bride and groom laughing: 新郎新娘大笑
A photo with the couple: 和新人合照
The giant flowers with the Taipei skyline: 巨型花朵和台北天際線
Someone drinking Baileys Bubble Tea: 有人在喝 Baileys 珍奶
Glasses up for a toast: 舉杯乾杯
The view from the boardwalk: 木棧道上的風景
Someone crossing the stepping stones: 有人走過池塘的踏腳石
Someone at the photo bingo spot on the boardwalk: 有人在木棧道的賓果點
A paper lantern: 一盞紙燈籠
A grandpa smiling: 笑咪咪的阿公
Someone you haven't seen in years: 好久不見的親友
The best-dressed guest: 最會穿搭的賓客
A silly selfie: 搞怪自拍
The drinks cart: 酒水推車
The trellis on the balcony: 陽台上的花棚
Someone reading the wedding newspaper: 有人在看婚禮小報
The flower boy: 小花童
A photo with a bridesmaid or groomsman: 和伴娘或伴郎合照
A group photo of 5 or more people: 五人以上的大合照
Someone wearing sunglasses: 戴墨鏡的人
Your reflection in the boardwalk mirror: 你在木棧道鏡子裡的倒影
The guest who travelled the farthest: 遠道而來的賓客
Someone wearing one of our wildflower colours: 穿著野花色系的人

Reception

Seating chart: At the door on the 3rd floor. Our florals and decor team prints and displays it. Who sits where: coming soon.
Place cards: A flower name card on each guest's glass (about 40), sorted by table. Our florals and decor team sets them out.
Table numbers: A photo of each of us at that age ("When we were 1"), one for each guest table (5). Our florals and decor team prints and frames them.
Menus: One for each table. Our florals and decor team prints them.
Centerpiece tags: A small "please take me home" tag on each centerpiece, since guests take them when they go down to the party.

Day before Monday, March 8

Where: The Renaissance, then the Grand View for the bride and the bridesmaids after the briefing

5:30 PM

Crew briefing over a meal

TBC

Lunch or dinner together, led by the couple, with about 15 – 20 minutes of briefing. Everything else is in your steps on this page, so Auntie Corry and the ushers can just read it.

Which meal, and where: TBC
One walk-through of the processional
Remind the groomsmen about the box list

When: Lunch or dinner (TBC)
Where: Near the Renaissance (TBC)
Who: Everyone

7:00 PM

Bride and bridesmaids to the Grand View

After the briefing meal, the bride and the bridesmaids go to the Grand View. All 4 of us share one room. About 20 minutes by car (who books the ride: Gina to assign).

Our dresses
Our kits
The bride bag

When: After the meal (time TBC)
Where: Renaissance → Grand View
Who: Bridesmaids

7:30 PM

Camcorder ready

Get the camcorder ready for the day.

Charge both batteries
Empty the memory cards
Record a short test clip

Where: Your hotel
Who: Camcorder

9:00 PM

Bride bag to Ashley

Ashley looks after the bride bag from now on.

Rings
Invitation suite
Shoes
Jewellery
Vows

Where: Grand View
Who: Ashley

Morning 7:00 AM – 12:30 PM

Where: The Grand View for the bride and the bridesmaids, in the room we share. The Renaissance for the groom, the groomsmen, and the boxes

7:00 AM

Breakfast

Hotel breakfast starts at 7:00 AM. Eat properly: lunch is at the venue, around 12:30 PM or later.

Breakfast eaten

Where: Grand View
Who: Bridesmaids

9:00 AM

Rain decision

Hard stop

The day-of coordinator decides whether we use the rain plan.

Check with the venue
Make the call
Post it to the crew group by 9:15 AM

When: 9:00 – 9:15 AM
Where: By phone or LINE
Who: Day-of coordinator
Heads-up: Everyone

9:50 AMSame time

Get ready with the bride

We're already together in our room at the Grand View. The bride's hair and makeup is about 2 hours, done by 11:50 AM.

Bridal secretary arrives by 9:50 AM to set up
Do your own hair and makeup while the bride's is done
Getting ready photos on our own phones: in robes, reading the paper
Emergency kit and everything for the venue packed

When: 9:50 – 11:50 AM
Where: Grand View, the bride's room
Who: Bridesmaids

Film the morning

Short clips of the morning, 10 – 30 seconds each.

If you're a bridesmaid: getting ready with the bride at the Grand View, and the dress
If you're with the groomsmen: loading the car at the Renaissance, then setup

Where: Grand View or Renaissance
Who: Camcorder

11:30 AM

Change into your dresses

Change in the room while the bride's makeup is finished. There's no time to change at the venue: from 12:30 PM you're helping the bride into her dress.

In your dress before the photos at 11:50 AM

When: 11:30 – 11:50 AM
Where: Grand View, the bride's room
Who: Bridesmaids

11:35 AM

Groom leaves for the venue

The groom, the groomsmen, the family crew, and all the boxes, decor, and drinks go from the Renaissance to the venue. About 10 minutes. The bride's taxis leave the Grand View at 12:00 PM.

All the boxes and suits into the car
Tick off every box on the box list as it goes in
Leave the Renaissance
Meet Auntie Corry at the venue
Car booking: Gina to assign

When: 11:35 – 11:55 AM
Where: Renaissance → Garden91
Who: GroomsmenFamily crew

11:50 AM

Final touches

Photos of the bride and the bridesmaids all dressed up, on our own phones. The photographer meets us at the venue.

Final touches with the bridal secretary

When: 11:50 AM – 12:00 PM
Where: Grand View, the bride's room
Who: Bridesmaids

See the getting ready photo inspo →

12:00 PM

Bride's taxis

Two taxis to the venue, called ahead of time. About 25 minutes.

Bride's car: the bride, the bridal secretary, and the dress
Second car: the bridesmaids and the details
Rings with Ashley

When: 12:00 – 12:30 PM
Where: Grand View → Garden91
Who: Bridesmaids

MorningSame time

Groom gets ready

The groom gets ready at the Renaissance with the groomsmen.

Leaves with the groomsmen at 11:35 AM, at the venue by 12:00 PM
Gets ready in his room on the 1st floor at 1:25 PM (makeup with the bridal secretary: TBC)

Where: Renaissance
Who: Groom

Parents get ready

Get ready at your own home or hotel.

Bride's parents: at the venue together at 3:00 PM, for your first look with the bride at 3:05 PM
Groom's parents: at the venue by 3:00 PM

Where: Your own home or hotel
Who: Parents

Getting Ready 12:00 – 4:00 PM

Where: Garden91: bridal suite (2nd floor), groom's room (1st floor: his own room or a quiet corner, TBC), and the whole venue for setup
Setup done by: 3:10 PM

11:50 AM

Wait at the entrance

Hard stop

The venue opens at 12:00 PM, and nobody can enter before then.

Meet Auntie Corry at the entrance

Where: Outside the entrance
Who: GroomsmenFamily crewAuntie Corry

12:00 PMSame time

Venue opens

Garden91 opens to us.

The day-of coordinator meets the venue coordinator

Where: Entrance
Who: Day-of coordinator

Unload and rope off the lower farm

The boxes come off, and the walkway down to the lower farm is closed off (snakes).

Boxes to the storage room
Groomsmen: check every box against the list again
Tell Auntie Corry straight away if anything is missing
Rope and a sign across the walkway to the lower farm

Where: Entrance, storage room, and lower-farm walkway
Who: GroomsmenFamily crew

Film arrival and setup

Film the venue coming together. Keep out of the photographer's shots.

The giant flowers going up
The trellis filling in
The bride arriving at 12:30 PM

Where: Garden91
Who: Camcorder

12:05 PM

Set up the bridal suite

Get the bridal suite ready for the bride, who arrives at 12:30 PM with the dress.

Our florals and decor team puts the bride's bouquet and the 3 bridesmaids' bouquets in vases here at 12:00 PM: check they're in water
Steamer
Mirror
Water
Snacks

When: 12:05 – 12:30 PM
Where: Bridal suite, 2nd floor
Who: Family crew

12:30 PMSame time

Lunch

Lunch is delivered to the crew room. The bride and bridesmaids eat once the bride is dressed (TBC).

Eat in turns, so setup keeps moving

Where: Crew room
Who: GroomsmenFamily crew

Welcome table items and ceremony extras

Set out the welcome table, then the extras for the ceremony.

Wedding newspapers on the welcome table
Venue map
Guest book and pens
Card box
Reserved seat signs for the wedding party, parents, and grandfathers
Tiger balm basket
Directional signs to the balcony, elevator, and garden

Where: Entrance and balcony
Who: Family crew

Bride arrives and gets dressed

Settle in at the venue, then get the bride into her dress.

Find your bouquet (it's in a vase in the bridal suite)
Help the bride into the dress

When: 12:30 – 1:00 PM
Where: Bridal suite, 2nd floor
Who: Bridesmaids

12:45 PMSame time

Detail items to the photographer

The photographer arrives at 12:45 PM and shoots the details in the bridal suite first.

Rings
Invitation suite
Dress
Shoes
Jewellery
Bouquets
Rings go to Malcom after the detail shots

Where: Bridal suite, 2nd floor
Who: Bridesmaids

Bridal photos

After the detail shots: photos of the bride, and the bride with the bridesmaids.

Bring your bouquets

When: Until 1:40 PM
Where: Bridal suite and the 2nd floor (spot TBC)
Who: Bridesmaids

See the bridesmaids photo inspo →

1:00 PMSame time

TV signs

Our signs go on the venue's monitors.

Groomsmen move and plug in the monitors with the venue team
Family crew loads the signs
Welcome and order of events at the entrance
Drink menu by the drinks cart outside the 1st floor (TBC)

Where: Entrance and 1st-floor terrace
Who: GroomsmenFamily crew

Drinks to the caterer

Hand everything in the bar box to the caterer when they arrive.

Bar box handed over
Caterer chills the beer, soda water, tonic water, juice, and oolong in the 1st-floor kitchen

Where: 1st-floor kitchen
Who: Family crew

1:25 PM

Rings to Malcom

Malcom, the best man, keeps the rings until the ceremony.

Ashley hands them over after the detail shots

Where: Groom's room, 1st floor
Who: AshleyMalcom

1:30 PMSame time

Entrance check

Checkpoint

The day-of coordinator walks the entrance with you.

Entrance checked
Groomsmen take a break

Where: Entrance
Who: Day-of coordinatorGroomsmenFamily crew

Photo bingo cards

The photo bingo cards go out for cocktail hour. Our florals and decor team sets up the photo bingo spot on the boardwalk at the same time.

Photo bingo cards on the cocktail tables
Photo bingo cards at the drinks cart
Everyone off the boardwalk by 1:40 PM

When: 1:30 – 1:40 PM
Where: Boardwalk
Who: Groomsmen
Heads-up: Off the boardwalk path by 1:40 PM (first look)

1:40 PM

To the boardwalk

Ashley walks the bride down the path to the farm and the boardwalk.

Bride in flat shoes
Ashley carries her heels
Everyone else stays off that path until 2:00 PM

Where: Path to the boardwalk
Who: Ashley
Heads-up: Everyone else: stay off the path until 2:00 PM

1:45 PMSame time

Groomsmen change into suits

The groomsmen change in the groom's room, where the boutonnieres are.

Suits on
Malcom pins on the boutonnieres
Everyone done by 2:15 PM

Where: Groom's room, 1st floor
Who: Groomsmen

First look

Key moment

Just the two of us and our photographer, on the boardwalk.

The camcorder stays off

When: 1:45 – 2:00 PM
Where: Boardwalk
Who: Couple

2:30 PM

Group photos

TBC

The wedding party, with the couple.

Full group
Groomsmen
The bride with all of her bridesmaids
The bride with each bridesmaid
The bride with the maid of honour
The groom with all of the groomsmen
The groom with each groomsman
The groom with his best man
The couple with the entire wedding party
The bride with her partner's side of the wedding party
The groom with his partner's side of the wedding party
One shot with everyone reading the wedding party edition of the newspaper

When: 2:30 – 3:00 PM
Where: Balcony, under the trellis (TBC)
Who: Wedding party

See the wedding party photo inspo →

3:00 PMSame time

Bride's parents

You arrive together from your own home or hotel.

The day-of coordinator pins on the corsage and boutonniere
The coordinator takes you to the garden for the first look, out of sight of the couple photos

Where: Garden91
Who: ParentsDay-of coordinator

Ushers arrive

The ushers get a briefing from the day-of coordinator at 3:05 PM.

The routes
The elevator
The reserved rows
The roped-off walkway

Where: Garden91
Who: UshersDay-of coordinator

Camcorder handover

You're in the processional, so the usher lead films from here, once the ushers arrive.

Hand over the whole kit

Where: Balcony (TBC)
Who: CamcorderUshers

3:05 PM

Parents' first look

Key moment

The bride's mom and dad see her in her dress for the first time.

A few photos of the three of you

When: 3:05 – 3:20 PM
Where: Garden (spot TBC)
Who: Parents

3:10 PM

Final touches before guests start arriving

All the decor set up, and everything cleaned up.

Walk through to clean up
Group briefing for any last details

When: 3:10 – 3:40 PM
Where: Garden91
Who: Wedding partyDay-of coordinator

3:25 PM

Ushers in place

Checkpoint

Everyone at their post before guests arrive.

One usher at the entrance, keeping guests at the welcome area until 3:50 PM
One usher at the stairs and elevator
One usher on the balcony
Family crew at the welcome table and guest book

Where: Entrance, stairs and elevator, balcony, and welcome table
Who: UshersFamily crew

Welcome 3:30 – 3:50 PM

Where: Arrival walkway and entrance
Guests: About 50
Rain plan: Coming soon

3:30 PMSame time

Guests arriving

Guests mingle at the welcome area by the entrance.

The usher lead films them arriving

Where: Entrance
Who: UshersFamily crew

Stay out of sight

Stay out of guests' sight until the processional.

Bride and bridesmaids in the bridal suite on the 2nd floor
Groom and groomsmen in the groom's room on the 1st floor

Where: Bridal suite (2nd floor) and groom's room (1st floor)
Who: BridesmaidsGroomsmen

3:35 PM

Groom's parents

You arrive from your own home or hotel by 3:00 PM. Family flowers at 3:35 PM.

The day-of coordinator pins on the groom's mom's corsage
The coordinator pins on his dad's boutonniere
The flower boy's boutonniere when he arrives

Where: Garden91
Who: ParentsDay-of coordinator

3:50 PM

Line up for the processional

Line up by the balcony entrance, out of guests' sight (spot TBC). The order is below.

Final touch-ups
Bouquets in hand
The flower boy lines up with the bride's mom
Malcom checks he has the rings

When: 3:50 – 3:55 PM
Where: Balcony entrance
Who: BridesmaidsGroomsmenParents

The groom and the officiant take their places at the front (3:55 PM). The groom's parents are already in their seats
The 3 bridesmaids, one at a time
The 3 groomsmen, one at a time
The flower boy (our nephew) with the bride's mom
Everyone takes their reserved seats at the front
The music changes and guests stand: the bride with her dad. He hands her to the groom and sits with the bride's mom

Ceremony 3:50 – 4:30 PM

Where: Balcony, under the trellis
Guests: About 50
Rain plan: Moves indoors to the second-floor area by the floor-to-ceiling windows

3:50 PM

Guests seated

Ushers point guests up to the balcony, and guests seat themselves.

Front rows reserved for the wedding party, parents, and grandfathers
Older guests use the elevator

Where: Entrance → balcony
Who: Ushers

4:00 PM

Ceremony

Key moment

The ceremony, on the balcony under the trellis.

The usher lead films from the side, never in the aisle
During the vows, the bride hands her bouquet to Ashley in the front row
Malcom brings up the rings

When: 4:00 – 4:25 PM
Where: Balcony, under the trellis
Who: Everyone

4:25 PMSame time

Recessional

Everyone walks back out in order.

The couple
Ashley with Malcom
The bridesmaids and groomsmen
The parents
Ushers send guests down to the garden

Where: Balcony → garden
Who: Ushers

Bouquets in water

The bridesmaids' bouquets go back into water. The bride keeps hers for photos.

Bridesmaids: hand your bouquets to the family crew after the recessional
Family crew: put them in water in the bridal suite

Where: Bridal suite, 2nd floor
Who: BridesmaidsFamily crew

Cocktail Hour 4:30 – 5:30 PM

Where: Garden and boardwalk
Guests: About 50

4:30 PMSame time

Cocktail hour

Drinks, appetizers, and photo bingo in the garden.

Drinks cart at the top of the garden
Appetizers
Photo bingo, with a stop on the boardwalk

When: 4:30 – 5:30 PM
Where: Garden and boardwalk
Who: Everyone

Camcorder back

The camcorder comes back to you for the cocktail hour.

Guests in the garden and on the boardwalk
Toasts
The view

Where: Garden and boardwalk
Who: CamcorderUshers

Family photos

Under the trellis, one group at a time. The day-of coordinator gathers people from the list, and Auntie Corry helps find family.

Grandfathers first, seated, so they can rest
Then anyone leaving after cocktail hour
One shot with everyone reading the wedding newspaper

Where: Balcony, under the trellis
Who: MomsDay-of coordinatorAuntie Corry

Card box to the 3rd floor

The card box moves upstairs with a family crew member.

Card box to the 3rd floor
Guest book follows at 5:20 PM

Where: 3rd floor
Who: Family crew

5:15 PM

Sunset photos

Couple photos in the golden light.

Enjoy the cocktail hour

Where: Garden and boardwalk (spot TBC)
Who: Couple

5:20 PM

Guests upstairs

Guests go up to the 3rd floor for dinner.

Ushers lead the way and help people find their table
The guest book goes up too

Where: Garden → 3rd floor
Who: UshersFamily crew

5:25 PMSame time

Line up for entrances

TBC

Line up outside the 3rd-floor room for the reception entrances.

Order TBC

Where: Outside the 3rd-floor room
Who: BridesmaidsGroomsmen

Bouquet upstairs

The bride gives her bouquet to her mom during the welcome speech.

Take it from the bride after sunset photos and bring it up to the 3rd floor

Where: Garden → 3rd floor
Who: Family crew

Reception 5:30 – 7:00 PM

Where: 3rd floor
Guests: About 40

5:30 PM

Entrances

Key momentTBC

Reception entrances on the 3rd floor.

Entrance order TBC

Where: 3rd floor
Who: Everyone

5:40 PM

Welcome speech

By the couple, to thank everyone and their parents.

The bride gives her bouquet to her mom
Everyone toasts (乾杯) with whatever's in their glass

Where: 3rd floor
Who: Everyone

5:45 PM

Dinner served

Dinner on the 3rd floor.

Enjoy dinner

Where: 3rd floor
Who: Everyone

6:45 PM

Cake cutting

Key moment

The couple cut the cake.

Gather round for photos

Where: 3rd floor
Who: Everyone

6:50 PM

Down to the 1st floor

Guests go down to the 1st floor for the party, right after the cake.

Ushers lead guests down
Older guests use the elevator
The card box and guest book go down with the family crew
Ushers line guests up on the terrace for the sparkler entrance

Where: 3rd floor → 1st floor
Who: UshersFamily crew

Party 7:00 – 9:00 PM

Where: 1st floor
Guests: About 30

7:00 PMSame time

Sparkler entrance

Key moment

The couple walks into the party through two lines of sparklers, straight onto the dance floor.

6:55 PM: ushers line everyone up in two lines from the terrace to the door as they come down
Hand out sparklers (LED wands if the venue says no)
The couple walks in through you, then follow them in to the dance floor

When: 7:00 – 7:10 PM
Where: 1st-floor terrace, in to the dance floor (if it rains: inside, from the door to the dance floor)
Who: Everyone

Vendor payments

Hand each vendor their envelope as they finish. Keep the envelopes with you all day.

Bridal secretary after the party look (about 7:00 PM)
Photography at 8:45 PM
The DJ after pack-down
The caterer after pack-down
The florals and decor team after pack-down

When: 7:00 – 9:40 PM
Where: Wherever each vendor finishes
Who: Auntie Corry

7:10 PM

First dance

Key moment

Our first dance, on the 1st floor.

Gather round the dance floor

Where: 1st floor
Who: Everyone

7:13 PM

Parents' dances

Key moment

The father-daughter and mother-son dances happen at the same time.

Father-daughter dance
Mother-son dance

Where: 1st floor
Who: Parents

7:15 PM

Dance floor opens

The dance floor opens to everyone.

Get everyone dancing

When: 7:15 – 9:00 PM
Where: 1st floor
Who: Everyone

8:30 PM

Card box and gifts

TBC

The card box and gifts go to one named person (Gina to assign).

Straight to a locked room or car

Where: Locked room or car
Who: Auntie CorryFamily crew

9:00 PM

Send-off

TBC

The end of the night. Possible move to a second location afterwards (TBC).

A taxi coupon for every guest
Ushers help call taxis from 8:30 PM

Where: 1st floor, out to the entrance (TBC)
Who: Everyone

Pack-down 9:00 – 10:00 PM

Where: The whole venue
Done by: 10:00 PM, when the venue closes

9:00 PMSame time

Pack personal items

Pack up everything of ours. Our florals and decor team takes down the welcome table and giant flowers.

Guest book
Card box
Leftover newspapers
TV signs and cables
The box of our things from the 3rd floor
Lost property

Where: Entrance, 1st floor, 1st-floor terrace, and 3rd floor
Who: Family crew

Bride's things

Ashley packs the bride's things and takes it all to the hotel (which hotel and ride: TBC).

Dress
Shoes
Ring boxes
Bride bag
Camcorder kit at 9:15 PM
Rented dress back to the studio the next day

Where: Bridal suite → hotel
Who: Ashley

9:15 PM

Camcorder kit to Ashley

The camcorder kit goes to the hotel with the bride's things.

Kit to Ashley
Back up the cards that night

Where: 1st floor
Who: CamcorderAshley

9:40 PM

Final walk-through

The day-of coordinator walks the whole venue with the venue coordinator.

Nothing of ours left behind

Where: The whole venue
Who: Day-of coordinator

10:00 PM

Venue closes

Hard stop

Garden91 closes.

Everyone out

Where: Garden91
Who: Everyone

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