Arrive
Hard stop
The venue opens at 12:00 PM, and nobody can enter before then. Unload as soon as it opens.
Who does what
Decor is split between you and the wedding party. Your list is highlighted. Every item is in the decor checklist.
💐 Florals & Decor
Your list- Bride's bouquet, 3 bridesmaids' bouquets, boutonnieres, and corsages
- Petals down the aisle, and ribbons or flowers on the aisle chairs
- Wildflowers added to the trellis
- Giant flowers at the entrance and in the garden
- Paper lanterns and string lights in the garden
- Welcome table
- Photo bingo spot on the boardwalk: set up, and in before dark
- Reception centerpiece flowers and tablescape
- Place cards on each glass
- Candles and extra lighting
- Welcome sign, and printing the seating chart, menus, and table numbers the bride designs
- Dance floor decor
👯 Wedding party
- Photo bingo cards on the cocktail tables
- Rope off the walkway to the lower farm
- Guest book, card box, and wedding newspapers on the welcome table
- Reserved seat signs at the ceremony (wedding party, parents, and grandfathers)
- TV signs: welcome and drink menu
Look & feel
Palette
Each column: saturated on top, lighter below.
#E6C180
#F3E6CF
Honey
#6291CA
#B7D3EE
Cornflower
#9C619D
#C9A0D9
Lavender
#D25D0E
#F4A077
Poppy
#FFB83A
#F8C86B
Buttercup
#6A8700
#93B34A
Moss
#8C3A3F
#C85C66
Berry
#E58A9E
#F7B8C4
Peony
#31201B
#633526
Chestnut
Use across bouquets, the trellis, centerpieces, linens, ribbon, signage, and lighting. Mix warm and cool — nothing should feel too matchy.
Floral style — soft colours with a variety of textures
Flowers we love: orchids and calla lilies, plus whatever is in season in Taipei in early March, such as lisianthus, ranunculus, anemones, and sweet peas. Calla lilies are in season at Zhuzihu on Yangmingshan, near the venue. Please suggest what will be freshest that week.
Your day 12:00 – 10:00 PM
Same time
Ladder jobs first
Lanterns, disco ball, and lighting on the 1st floor, then lighting on the 3rd floor, while the floors are clear.
Trellis
Clusters made ahead go on first, then artificial flowers, then real flowers last so they stay fresh. About 3 hours.
Personal flowers
As soon as you arrive, ready for the bride at 12:30 PM: the bride's bouquet and the 3 bridesmaids' bouquets in vases in the bridal suite (2nd floor), boutonnieres to the groom's room (1st floor), and the moms' corsages, the dads' boutonnieres, and the flower boy's boutonniere to our day-of coordinator, who takes delivery.
Entrance setup
Line the walkway guests take from the road, through the entrance courtyard, to the entrance. Weigh them down against the wind. Welcome table at the entrance (see giant flowers and welcome table).
Photo bingo spot
A game or photo spot on the boardwalk for photo bingo (which: TBC), from our box. Off the boardwalk path by 1:40 PM: the first look is there at 1:45 PM (start time TBC). The groomsmen put out the photo bingo cards.
Garden setup
On the lawn, in the same style as the entrance (how many: TBC). Paper lanterns and string lights over the garden. The garden is out of sight of the boardwalk, so you can carry on during the first look. Couple photos may use the garden from 2:00 PM (spots TBC).
Place cards
A flower name place card on each guest's glass (about 40), matched to the seating chart, once the caterer has set the glasses. Done by 3:00 PM.
Everything set
Checkpoint
Trellis finished, then petals down the aisle last. On the 3rd floor: tablescape, centerpieces in water, one menu and a table number on each table, seating chart at the door. Candles placed but not lit. Dance floor decor done on the 1st floor.
Out of sight
Hard stop
Ladders, tools, boxes, and vans out of guest areas before guests arrive at 3:30 PM.
Pack the trellis additions
Once family photos finish.
Light the candles
On the 3rd floor. Lanterns on the 1st floor lit by 6:50 PM.
Pack down cocktail hour
Bring the photo bingo spot in from the boardwalk before dark, while the caterer packs the drinks cart. Whether the giant flowers in the garden come in now or stay until the end of the night: TBC.
Centerpieces go home with guests
Guests take them as they leave the 3rd floor, so please use vases or wraps they can keep.
Pack the 3rd floor
Guests are on the 1st floor by now. Anything of ours goes into one box for our family.
Pack the 1st floor
Lanterns and disco ball down after the send-off. Out by 10:00 PM.
Clear the walkway
The giant flowers and the welcome table come down once the last guests have walked out. The garden flowers and lanterns stay out until then.
Out
Hard stop
Our booking ends at 10:00 PM.
Personal flowers
- Bride's bouquet
- 1, in the floral style above. It's in the photos all afternoon, through sunset photos, and goes to the bride's mom at the 5:40 PM welcome speech.
- Bridesmaids' bouquets
- 3, smaller and in the same style.
- Boutonnieres
- The groom, the 3 groomsmen, both dads, and the flower boy: 7 in all.
- Corsages
- Both moms.
- Delivery
- 12:00 PM, when you arrive. Bouquets in vases in the bridal suite (2nd floor), the groom's and groomsmen's boutonnieres to the groom's room (1st floor), the moms' corsages, the dads' boutonnieres, and the flower boy's boutonniere to our day-of coordinator, who takes delivery. Please bring vases or buckets for the bouquets.
Giant flowers and welcome table
- Arrival walkway
- Giant flowers along the walkway from the road, through the entrance courtyard, to the entrance. Guests mingle here from 3:30 PM (see the Welcome page). How many: TBC.
- Garden
- Giant flowers on the lawn, in the same style as the entrance, with the Taipei skyline behind. A key photo spot. How many and where exactly: TBC.
- Garden lanterns
- Painted paper lanterns in mixed sizes with string lights, hung over the lawn. How many, and where they can hang: TBC with the venue.
- Welcome table
- At the entrance. Please quote the table styling. The wedding party brings the guest book, pens, card box, wedding newspapers, and venue map.
- Wind
- Both spots are outdoors, so please weigh everything down.
Inspiration
The first two are for the arrival walkway; the rest are for the garden.
Getting Ready 12:00 – 4:00 PM
Personal flowers
Our day-of coordinator takes delivery (see personal flowers). The bouquets wait in vases for the bride, who arrives at 12:30 PM. The photographer shoots them from 12:45 PM.
Ceremony 3:50 – 4:30 PM
Trellis and aisle
About 50 guests. Trellis and petals done by 3:00 PM, and everything out of sight by 3:10 PM.
- Quote to supplement the existing trellis with real and artificial wildflowers — this is our ceremony backdrop
- Petal scatter down the aisle (no aisle runner)
- Ribbons, flowers, or both on the aisle chairs: please quote each option
- Optional, please quote separately (not decided yet): a floral arch at the end of the aisle, disco balls on the trellis, and draped fabric with pearls along the aisle
Today vs. what we want
Left: the trellis today. Middle: the fuller look we want. Right: inspiration for the optional floral arch at the end of the aisle.
Cocktail Hour 4:30 – 5:30 PM
Garden
About 50 guests. Your giant flowers on the lawn stay out until the end of the night (see giant flowers and welcome table).
Reception 5:30 – 7:00 PM
Same time
Centerpiece flowers
5 long tables of 8 – 10, plus a table for the two of us, on the 3rd floor. Please quote based on the palette and floral style above.
Tablescape and lighting
5 long tables of 8 – 10, plus a table for the two of us, on the 3rd floor. Please quote based on the concept photo below and the palette above.
Reception concept
Table numbers
Each one has a photo of each of us at that age ("When we were 1"), in a frame. We send you the photos; please print and frame them.
Inspiration
Party 7:00 – 9:00 PM
Dance floor decor and lighting
About 30 guests on the 1st floor. Decor concept coming soon. For now, please quote based on the palette above.
Signs and printed items
- Please quote
- Welcome sign, and printing the seating chart, menus, and table numbers. The bride sends the designs.
- Provided by the venue
- Parking and arrival signs.